Why Do Employers Keep Accident Records?

Who should record an accident in the accident book?

The Accident Book is an essential document for employers and employees, who are required by law to record and report details of specified work-related injuries and incidents..

When must an accident be recorded in the accident book?

An accident book is used on construction projects to record details of any accidents that occur. This is a requirement of the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR). Companies are legally required to have an accident book on sites that have 10 or more employees.

What makes an accident book GDPR compliant?

The short answer is yes, our accident books are GDPR compliant. … The personal details on accident forms does not require consent, as under GDPR, data processing is lawful if it’s “necessary for compliance of a legal obligation to which the controller is subject”.

Who has the responsibility for recording injuries at work?

Employers, self-employed people and those in control of premises have a duty to report some accidents and incidents at work under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995 (RIDDOR). Further information is given at RIDDOR.

How long should an employer keep accident records?

10 yearsThose who are required to report accidents and dangerous occurrences under the Regulations are also required to keep records for a period of 10 years from the date of the incident.

Where is the accident book kept?

Accident Report Books must be kept in an easily accessible place. However, under the Data Protection Act 1998 and the General Data Protection Regulation (GDPR) 2018, all slips containing personal information should be detached and kept in safe storage (e.g. in a lockable filing cabinet).

What things must be reported to Riddor?

What’s RIDDOR?Reportable injures. … All deaths that arise from a work activity or are connected with work – whether or not they involve someone who’s actually at work – must be reported. … Specified Injuries: … Over seven day injuries. … Over three day incapacitation. … Non-fatal accidents to non-workers. … Occupational diseases.More items…

How long must you keep a record of any reportable injury?

You must keep a record of any reportable injury, over-seven day injury, disease or dangerous occurrence. When you have filled-in all relevant parts of the form, you will need to click the submit button on the final page.

How long must health and safety records be kept?

Five yearsFive years is a good rule thumb for most health and safety records. Risk assessment records should be kept as long as the particular process or activity, to which the assessments refer, is performed.

Who is responsible for the accident book?

Who Should Fill In The Accident Book? The accident book can be filled out by anyone, but it should be checked by the qualified first aider in your workplace. It’s more important that the details written in the accident book are accurate, rather than who fills it out.

What are the typical accident reporting procedures?

How Do I Report an Accident at Work?Step 1: Check there is no immediate risk of danger. … Step 2: Ensure that the colleague receives the appropriate medical assistance as necessary. … Step 3: Report to a manager or supervisor. … Step 4: Record the incident in the company’s log. … Step 5: Report the incident under RIDDOR.More items…•

Can an accident book be electronic?

Many companies have adopted online systems where accidents/incidents can be reported by all those who have access to a PC or smart device at any time, swapping the traditional accident book, for an electronic solution. … Accident records can also be called upon as evidence against prosecutions or claims for compensation.

Who has overall responsibility for health and safety and accident reporting in a company?

Health and safety at work is everyone’s responsibility. Employers have responsibilities towards you. You have responsibilities towards your employer and your co-workers. Your employer is responsible for making sure that the workplace is safe, and that your health and safety are not put at risk.

Why is it important that correct information is recorded in your accident book?

It is usual practice for businesses to hold an accident book. It is vital to ensure that any accidents, their cause and the subsequent injury symptoms are recorded. When verified against medical records, it provides important proof that an accident has happened.

What information is recorded in an accident book?

An accident book confirms all the details of an accident occurring on your employer’s premises. This will include the date and time of the accident, who was injured, the nature of the injuries and the cause of the accident (how it happened).

First aid equipment, facilities and first aiders must be accessible to workers whenever they work, including those working night shifts or overtime. All workers must be able to access a first aid kit. This will require at least one first aid kit to be provided at their workplace.

What health and safety records need to be kept?

The following health and safety records should be kept in a separate file for easy access and reference:complaints;incidents;risk management analysis;training details;safety committee minutes; and.copies of specific management committee resolutions.